Top Line Notes for Time Management
Time Management:
How to create more time for myself ?
“Many people spend their days in a frenzy of activity, but achieve little because they are not concentrating on the right things.”
By using time management skills you can learn to:
- determine which of the things you do are important and which can be dropped
- use your time in the most effective way possible
- increase the time you spend on important things
- control the distractions that waste your time break your flow
- increase your effectiveness and reduce stress
By becoming more effective in your use of time, you can reduce stress by:
- being more in control of what you do
- being productive and confident because of this
- enjoying what you do
- giving yourself more quality time to relax and enjoy life outside duties/work.
Sounds great ! Why don’t people do it ? This could be because:
- they don’t know about the skills
- they are too lazy to plan
- they enjoy the adrenaline buzz of meeting tight deadlines
- they enjoy crisis management
The problem: they can lead to high levels of stress, a disrupted family life, tiredness and failure of projects/tasks.
4 Steps to More Time:
- Evaluate how you currently use your time
- For 1 week write a diary noting down how and on what you spend your time
- After the week, understand how much time you spend on each area in your life
- Rank the areas by the amount of time you spend on them
- Ask yourself: Is this where my priorities ly ? Is this how I want to spend my life ?
|
|
Urgent |
Not Urgent |
|
Important |
Procrastinated Jobs |
The KEY stuff |
|
Not Important |
Distractions |
Habits, casual reading |
- Focussing on your priorities
- decide on your priorities in life, how do you want to distribute your time
- plan your week making sure your priorities get enough space
- work with to do lists and always know your top 5 (are they your priorities ?)
- understand others demands exactly before you accept and learn to say “no”
- Creating more time
- Cutting the crap (non-important things)
- 80/20 rule: With 20 % of the effort you already reach 80% of the result. Being perfect costs time !
- Delegation
- Avoiding distractions
- Don’t answer phone calls, door bells, email automatically or when you’re doing something important
- learn to say “no”
- become conscious of your escape activities (a quick tea, snack, checking email,
reading the paper or a magazine or article on-line etc)
Copyright by Silke Rehman
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August 16th, 2007 at 5:11 am
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